XXF Policy

Academic Dishonesty and the Operation of the XXF – Transcript Notation Due to Finding of Responsibility for Academic Dishonesty

Faculty input – When a faculty member determines a student has committed academic dishonesty, they will fill out the appropriate Honor Code Report form.  The faculty member has the option of designating whether they believe that the offense warrants the grade of XXF.

Schedule of Sanctions for Violations of Academic Honesty

A.  Class 1. The most serious breaches of academic honesty fall into this category, as well as all second or more offenses of any class.  Class I violations must be found to involve significant premeditation; conspiracy and/or intent to deceive.  See listing of examples at the end of this policy.

Sanction options:

XXF grade and suspension

XXF grade and expulsion 

B.  Class 2.  This class includes acts that are found to involve deliberate failure to comply with assignment(s) directions; some conspiracy and/or intent to deceive.  See listing of examples at the end of this policy.

Sanction options:

XXF grade

XXF grade and disciplinary probation and/or other educational sanctions

XXF grade and some form of suspension 

C.  Class 3.  This class includes violations due to student confusion; ignorance and or miscommunication or incomplete communication between the instructor or his/her designee and the class. See listing of examples at the end of this policy.  The instructor sets the sanction.  Faculty can also initiate a Class 3 Report without a prior assessment by an Honor Board.


Class 1 and 2 Violations

A. If the Honor Board sanctions a student with a status indicator and grade of XXF, and this sanction is not appealed by the student, the dean of students and the faculty member notify the Registrar to place a grade of XXF for the applicable course on the student's academic record. The grade XXF shall be recorded on the student's transcript with the notation "failure due to academic dishonesty."

B. Student appeals of the XXF grade follow the procedure for all other appeals of academic dishonesty sanctions, as outlined in the Student Handbook. If the Appellate Board [Authority] denies the right to another hearing, or another hearing is granted and the Honor Board decides to uphold the XXF grade sanction, the dean of students and the faculty member notify the Registrar to assign the XXF grade to the student's academic record.

C. If grades are due but an academic dishonesty hearing is still in progress, a grade of 'I' shall be applied to the course until the hearing process is complete.

D. An XXF grade shall maintain a quality point value of 0.0. The grade "XXF" shall be treated in the same way as an "F" for the purposes of Grade Point Average, course repeatability, and determination of academic standing.

E. The XXF must stay on the transcript for at least two years from the date student is found in violation.

F. After two years, a student may petition the Honor Board to exchange the XXF for an F. The petition must be in written form and provide the reason for removal of the XXF. Additionally, the petitioner must appear before the Honor Board to explain the request (appearance may be through electronic means if necessary). If the student petitions and a majority of the Honor Board agree to remove the XXF, the Honor Board outlines conditions under which the XXF is removed. The conditions may include giving testimony of dishonesty during freshman orientation or other organized Honor Board events, and/or performing specific tasks aimed at increasing the education of the violator and/or campus on the value of academic integrity. When these conditions are met, the XXF is removed entirely from the transcript, leaving no past evidence of the XXF. A grade of F is recorded in its place.

G. If a petition to change an XXF grade to an F has been made and denied, another petition may not be made for another year from the date of denial. This stipulation applies after graduation as well.

H. If the student is/has been found responsible of an additional violation of academic honesty, either in the past or future, the XXF remains. For cases where the XXF was changed to an F and the student is later found responsible of an additional act of academic dishonesty, the XXF grade is restored for the course. In these cases, the XXF remains permanent. The student may not petition for an F in exchange for the XXF in these cases.

I. A student who has received an XXF in a course and needs to pass the course for a requirement may retake the course. If the student passes the course, the requirement is met, but the original course grade will remain as an XXF unless the XX is removed by an accepted petition for removal.

Class 3 Violations

A. When a faculty member suspects an Honor Code violation is more of a result of student confusion, ignorance or miscommunication, they should arrange a conference with the student as soon as possible to discuss the matter.

B. Together, the faculty member and student review all materials.

C. The faculty member designs a response that is discussed with the student, e.g., zero on the assignment, written warning, resubmission of the work, research on relevant topic, etc.

D. The faculty member and student commit the outcome to a form provided by the Dean of Students.

E. A written record of the educational response with the signatures of both the faculty member and the student is forwarded to the Dean of Students.  The record will remain in the Dean of Students office.

F. The record of the educational response for this violation will be introduced in subsequent hearings during the sanctioning phase should the same student be found in violation of the Honor Code at a later point in time.

G. The student has the right to contest the allegation and request that the matter be forwarded immediately to the Dean of Students for adjudication under the procedures outlined in the Student Handbook.

Changes to the operation of the XXF grade as a sanction option within the Honor System must go through the Faculty Committee on Academic Standards and the Faculty Senate.

Examples of violations for Classes 1-3.  The lists below are not meant to be comprehensive but illustrative of the types of acts that generally will be before the Honor Board and faculty members.

Examples of Class 1 violations:

All second offences of any class,

cheating on a test which involves significant premeditation and conspiracy of effort,

taking a test for someone else, or permitting someone else to take a test or course in one's place,

intentional plagiarizing, where the majority of the submitted work was written or created by another,

obtaining, stealing, or buying all or a significant part of an unadministered exam,

selling, or giving away all or a significant part of an unadministered test,

bribing, or attempting to bribe any other person to obtain an unadministered test or any information about the test,

buying, or otherwise acquiring, another's course paper and resubmitting it as one's own work, whether altered or not

entering a building, office, or computer for the purpose of changing a grade in a grade book, on a test , or on other work for which a grade is given,

changing, altering, or being an accessory to changing and/or altering a grade in a grade book, on a test, on a "Change of Grade" form, or other official academic college record which relates to grades, and

entering a building, office, or computer for the purpose of obtaining an un-administered test.

Examples of Class 2 violations:

cheating on an exam which involves some premeditation,

copying from another's test or allowing another student to copy from your test, where some plans were made for such collaboration,

intentional plagiarizing, where a moderate portion of the submitted work was written or created by another,

unauthorized reuse of previously graded work,

intentionally failing to cite information from the correct source,

intentionally listing sources in a bibliography/work cited page that were not used in the paper,

copying, or allowing one to copy, homework assignments that are to be submitted for credit, when unauthorized, 

intentionally opening an officially sealed envelope containing an exam, test or other class-related material,

unauthorized and intentional collaboration on an assignment, and

unauthorized and intentional use or possession of a study aid.

Examples of Class 3 violations:

record of same offense made on other similar assignments and no feedback provided by the instructor prior to allegation,

reusing and/or building upon coursework already submitted for another class without permission of the professor,

unintentionally failing to cite information from the correct source,

unintentional violation of the class rules on collaboration, and

unintentional possession of a study aid.